Information Manager
Switzerland - Posted: Jan 2010
Position: Information Manager
Date: January 2010
Reports to: Head of IS
Technical Relation with: 3 Librarians/Data, 1 Library assistant
Job Function:
- Operations: This is a management position, with sufficient corporate authority to ensure that data management practices are implemented, supported with adequate resources, and adhered to.
The key objectives of the Information manager are :- Guarantee the integrity and security of Addax Petroleum technical records in compliance with national legislation and regulations
- Improve access to information: company technical records and external published information
- Contribute to standardize Physical and Digital record preservation policies and tools throughout the company
As manager of the Addax Petroleum Geneva Data Centre, the Information Manager will manage a team of librarians and record management professionals that:- Routinely capture all records within the scope of the business activities covered (internal and external documents)
- Organize the records in a way that reflects the business processes of their originator
- Protect the records from unauthorized alteration or disposition
- Routinely function as the primary source of information
- Provide ready access to all relevant records and related metadata
- Manage the archives organization, storage and retention
The Data Centre will provide the following services:- Indexing and filing of physical and electronic data and documents
- Scanning, OCR, verification, merging, labeling/naming and filing in the virtual library
- Management of offsite data storage
- Data receipt and transmittal
- Data searches
- Subscription management
- Circulation of periodicals
Technical Final documents (Records/Archives):- Final documents
- Raw data (tapes and samples)
- Reports
- Logs
- Maps
- Contracts and agreements
- Some drilling documents
Published Information (Library):- Periodicals
- Books
Principal Accountabilities:- Manage a team of librarians, data archiving and technical record management professionals, using the standard HR tool-set
- Manage the APS Data Center Budget in coordination with Finance and Head of IS
- Manage external suppliers and contracts in coordination with Procurement
- Ensure the definition and maintenance of corporate data and information management practices - standards, procedures, tools, and techniques
- Lead and execute Data Management improvement projects in close collaboration with technical managers
- Ensure smooth and progressive change management in this area
- Monitor that data management strategies, standards and guidelines are adhered to
Supervision exercised:- Supervise the Data Centre team (3.3 internal resources)
- Service management of a partially outsourced services (back-office data management, archiving and storage)
- Data Centre Budget (2M USD/yr)
- Studies: Master’s degree in Information Science, preferably preceded by a degree or comparable qualification or Petroleum Engineering
Minimum Qualifications and Experience Required:
- Speak French and English both fluently
- Sound business knowledge of Petroleum Exploration and Production, gained through industry experience
- Must have worked in Addax Petroleum, an E&P company or an E&P Service company for a minimum of five years
- Must have worked as a Manager, with operational and strategic responsibilities, within an operating E&P company for a minimum of five years
- A global business perspective
- Demonstrates a clear understanding of global and strategic requirements
- Is able to think strategically and tactically and differentiate between immediate project requirements and long term requirements. Understands the relative priorities of both sets of requirements and is able to co-ordinate work to take account of such priorities
- Well respected in the industry, with the authority to get things done
- Must have the interpersonal and problem solving skills, combined with the focus and determination, to win the confidence and respect of end users at all levels
- An in-depth knowledge of current technologies, including geo-science, engineering and information technologies
- A broad knowledge of information systems
- A clear understanding of technology directions
- A strong commitment to, and understanding of, information management systems/processes and the importance of information and data management
- Has a clear understanding of information and data management requirements
- Has a clear understanding of the level of data management maturity within Addax Petroleum
Additional Attributes :
- Excellent communication skills
- Is able to present effectively to the most senior level of management
- Is able to express ideas clearly and succinctly, both verbally and in writing
- Demonstrates ability to motivate and influence peers
- Virtual team management skills/strengths
- Must be prepared to travel overseas
- Must be used to working to defined time scales and under pressure